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Executive Assistant

Vacature omschrijving

You will provide essential support to members of the Management Team (MT). Your role involves high-level administrative tasks, managing complex schedules, coordinating meetings, taking meeting minutes, and serving as a liaison between the MT members and various stakeholders, both internal and external.

Key Responsibilities

Manage the calendars of MT members by scheduling meetings, appointments, and events, ensuring efficient use of their time and prioritizing tasks effectively.

Act as the main point of contact for MT members, directing inquiries appropriately.

Draft and edit correspondence, emails, and reports on behalf of MT members.

Organize all travel arrangements, including flights, accommodations, transportation, and itineraries for MT members and others as needed.

Coordinate meetings, conferences, and special events, including preparing agendas, booking venues, and arranging catering.

Oversee protocols and procedures for official visits from national and international government officials.

Maintain and organize both electronic and physical files, ensuring easy access and confidentiality.

Provide administrative support for special projects led by MT members, including research, data analysis, and presentation preparation.

Facilitate communication between MT members and internal teams, external partners, clients, and other stakeholders.

Manage and reconcile expense reports, invoices, and reimbursements, ensuring accuracy and compliance with company policies.

Handle sensitive information with discretion and professionalism, maintaining confidentiality at all times.

Offer additional administrative support as needed, including taking minutes of meetings and following up on action items.

Je profiel

An Associate degree in office management or management support with 3-5 years of relevant experience, or vocational education at level 4 in an administrative field with 5-7 years of relevant experience.

Significant experience in supporting senior management or office management.

A strong sense of integrity and experience in securely managing confidential information.

Proficiency in both English and Dutch, with strong written and verbal communication skills.

An understanding of how to compile management information.

Proficiency in the MS Office suite and relevant back-office software.

Solid knowledge of documentation and archiving practices.

Excellent references, as pre-employment security screening is a standard part of our hiring process.

Note: Permanent EU citizenship and a valid passport are required. Candidates with an EU work visa or holding both EU and non-EU citizenship or passports are not eligible due to the nature of our projects.