19 of 22

Subcontracts Administration Manager

Job description

As Subcontracts Administration Manager you are responsible for administering construction contracts at the job site, located in Terneuzen (The Netherlands).

Responsibilities:

Reporting to the Project Manager (at site) and the Manager of Subcontracts (in Italy), you will be in charge to manage the Construction Contracts for the construction of a new Plant.

Issue the Subcontracting Administration procedure based on the standard template and processes of the Subcontracting office.

At the start of each work, arrange meetings to instruct each Subcontractor on the procedures of administration (preparation of accounting, evaluation of extra works, interim and final payment certificates, etc.).

Review and approve the Contractor's interim payment certificates in accordance with the Project Construction Contracts Administration Procedure.

Assure that extra works, claims, back charges, penalties and close out of the contract are performed / processed in accordance with the Project Procedure.

Ensure that the final payment certificate contains all the documentation requested by the Subcontract Administration Procedure.

Verify and check invoices.

Prepare and issue the "evaluation of the contract price summary" for each contract.

Prepare together with the Construction Manager the claims preliminary assessment and assist up to claims final settlement.

Assist the Construction Manager in resolving disputes with contractors, about contractual obligations and participate to meetings with contractors.

Check and ensure receipt of all contract documents from Home Office.

Ensure receipt of copy of all drawings issued for construction to be kept, properly filed, for accounting records purposes.

Ensure that all contract and accounting documents are properly filed and in auditable conditions.

Prepare and transmit to Client draft of contract amendments due to extra works, back charges, claims.

Review Performance Evaluation of all contractors prepared by the Subcontract Administrator(s), and ensure transmission to the Home Office Coordinator of Subcontract Administration.

Assure performance of Construction Contracts Administration activities in accordance with the Project Execution Plan and issue Quality Forms in accordance with the Quality Management System instructions.

Your qualifications

You have obtained a graduated Civil / Mechanical / Electrical engineer with minimum 10 years’ experience in Subcontracts and Subcontracts Administration at site for Chemical and Oil & Gas industries.

Fully proficient in accounting management necessary for verify the calculated quantity.

Fluent in English (Dutch is a plus).

Fully proficient in Office suite.

Excellent communication and leadership skills.

Eligible to work in European Union.

Apply now Download vacancy as PDF