Claim Manager

Review of tender documentation, terms and conditions, unit price lists and their preamble prior to contract award for claim prevention.

Participate in the definition of the negotiation strategy with the shortlisted bidders.

Participate in the contractual clarification and negotiation meetings with the shortlisted bidders.

Participate in the preparation of the Award Recommendation to Client.

Participate in the preparation of Letter of Award and the Contract.

Participate weekly subcontract and construction meetings to monitor the status and recommend where necessary with the aim of claim prevention.

Monitor the status of Variation Requests received from Contractors and advise / recommend where appropriate.

Support Subcontract Administrators when necessary for preparing Change Orders, provide support for contractual matters.

Prepare first draft of Letters to be sent to Contractors, monitor the official correspondence (letters, etc) received from Contractors, liaise with related departments.

Update continuously the Claims Register, issue them regularly to inform management of the status of claims received, analyzed, negotiated and settled.

When a claim is received from a Contractor, distribute the claim officially according to the distribution matrix and inform internally all related parties.

Verify claims from contractual entitlement point of view and provide first feedback.

Analyze claims, liaise with related departments, provide a negotiation range and submit the evaluation to Subcontract Administration Manager and Project Director for review. Following internal review, organize a dedicated meeting with Client and eventually issue the tabulation for claim settlement to Client approval.

Following Client’s authorization to proceed, organize claim meetings with Contractors to find an amicable settlement.

Prepare the draft of the Contract Revisions for the claim settlements for Subcontract Administration Manager review.